Integration
Connect Maxforms to your business apps with Zapier
Use the Maxforms New Submission trigger in Zapier to send form answers to CRM, email, task, calendar, and other business apps.
How the Maxforms Zapier integration works
Maxforms sends new submissions to Zapier through an instant trigger. You choose what the next app does with the answers.
A Zap has a Maxforms trigger and one or more destination actions. Zapier runs the workflow; Maxforms keeps the original response in your Submissions tab.
Build and test your first Zap
- 01
Choose the trigger
In Zapier, create a Zap and choose Maxforms with the New Submission event.
- 02
Connect your workspace
Sign in to Maxforms, select the workspace, and approve the requested access. Choose the form that should trigger the Zap.
- 03
Load a test submission
Submit a clearly labeled test response to that form, then use it to test the Maxforms trigger.
- 04
Map an action
Choose the destination app and action. Map the relevant form answers into the action’s required fields.
- 05
Test and turn on the Zap
Run the destination test, verify the result in that app, and publish the Zap. Confirm another new submission reaches it.
Connect these apps through Zapier
- Microsoft TeamsSend a channel message when a form receives a submission.
- HubSpotCreate or update a contact from lead details.
- SalesforceSend qualified enquiries to your CRM.
- Zoho CRMCreate a lead from a new enquiry.
- MailchimpAdd a subscriber after collecting their email consent.
- BrevoSend opted-in contacts to an email list.
- AirtableCreate a record from selected answers.
- NotionAdd an item to a database for team review.
- TrelloCreate a card for an incoming request.
- AsanaCreate a task for the person handling a submission.
- ClickUpTurn a request into a task for follow-up.
- CalendlyConnect form data with available Calendly actions.
- Google CalendarCreate an event from submitted date and contact details.
- TwilioSend an SMS through your Twilio account.
- ShopifyConnect submitted customer details to available Shopify actions.
Example: route a sales enquiry to a CRM
Use a form with Name, Email, Company, and Enquiry fields. In Zapier, select Maxforms as the trigger and your CRM’s create-or-update contact action.
Map Email to the contact’s email field, then map Name and Company. Test with a record you can identify and check how the CRM handles an existing email.
Choose the destination’s current supported action rather than assuming every CRM handles duplicates the same way. Use a separate consent field before subscribing contacts to marketing email.
Why a Zap might not run
Check that the Zap is on, the correct Maxforms form is selected, and the connected workspace still grants access. Inspect Zapier’s run history for the failing step.
Required destination fields, expired app credentials, filters, and Zapier usage limits can stop later actions even when the Maxforms trigger succeeds.
For exact screens and permissions, read Connect your form to Zapier.
Questions
Frequently asked questions
01Does Maxforms poll for new submissions in Zapier?
No. New Submission is an instant trigger. Maxforms sends the event when a new response arrives; later action timing depends on Zapier and the destination app.
02Are HubSpot, Notion, and Mailchimp native integrations?
These connections use Zapier. Choose an available action in the destination app and map the Maxforms answers it needs.
03Do I need a paid Zapier plan?
That depends on the apps, actions, task volume, and workflow features you choose. Check Zapier’s current plan limits before relying on a workflow.
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